DHD Student Accommodation Procedures

1. Student works with UIC Office of Disability Services (ODS) in regards to accommodation request. For known accommodation needs, it is recommended that students begin this process as soon as possible and not later than 2 weeks prior to the beginning of the semester. The ODS will accept accommodation requests during the semester however, the time frame may affect timely receipt of accommodations. For new accommodation issues, students should begin working with ODS as soon as the need for an accommodation has been identified (ideally, 2 weeks before needed).



2. ODS will provide the student with a memo outlining the accommodation needed. The student brings the ODS memo to the instructor. The instructor will respond in writing and has 5 working days to do this.



3. If instructor agrees:
   Instructor signs approval on ODS memo and then produces written DHD plan to operationalize (PTO) the accommodation. The PTO is then signed by the instructor and the student.
   
   If instructor has questions regarding fit of accommodation with course:
   Instructor contacts ODS for assistance. ODS consults with student. If necessary, new ODS proposal is produced.
   


4. Instructor makes 2 copies of PTO, gives the original to DHD Accommodation Coordinator (Robin Jones), gives 1 copy to student, and keeps one copy. Instructor makes 2 copies of ODS memo, gives one to student and retains one for self. Student provides original ODS memo to ODS.